Design an ephemeral office that adapts to your event successfully
Creating an ephemeral office that suits your needs can be a challenge. However, there are several actions that you can implement to successfully design an ephemeral office that adapts to your event.
This action list can serve as a starting point for creating your own personalized and efficient pop-up office. A pop-up office for events is a temporary workspace that is created specifically for a particular event, such as a conference, trade show or congress. At Crimons we have created ephemeral offices for all kinds of events such as the MWC, ISE, FITUR, multinational corporate events, etc. These offices provide a comfortable and functional workspace for the staff who attend the event for a certain period of time. In this case, a list of recommendations has been created focused on the furniture and distribution of the office, with 15 specific actions that can help you maximize space, improve ergonomics, acoustics and lighting, and create a pleasant and relaxing environment that allows you to work efficiently and effectively.
1. Select a space with good natural and artificial lighting
Lighting is a key factor for the design of an ephemeral office. It is important to find a space with good natural lighting, as this can increase the productivity and well-being of workers. Also, it's important to make sure you have enough artificial lighting to complement the natural light and avoid disturbing shadows and reflections on computer screens. Selecting a space with good lighting can improve the quality of life in the office and have a positive impact on the health and performance of workers. And to end this point, lamps can also be an opportunity to create more welcoming environments. Look how our fat boy lamp looks in this office:
2. Use flexible and versatile furniture that adapts to different configurations and needs.
Furniture is another important factor for the design of an ephemeral office. It is essential to select pieces of furniture that are flexible and versatile, adapting to different configurations and needs of workers. Modular furniture and multifunctional furniture items can help optimize available space and allow for easy rearrangement of the office as needed.
Modular furniture is an excellent option to maximize the space available in an ephemeral office. The modular pieces are easily interchangeable and allow for greater flexibility in office layout. Additionally, modular furniture can be customized to meet the specific needs of the workers and the nature of the event. Using modular furniture can improve efficiency in the use of available space and allow easy adaptation to the changing needs of the event. In our catalog you will find many modular pieces such as tables, cabinets, counters and even dividers.
3. Use ergonomic chairs that allow you to maintain a correct posture during long hours of work:
Ergonomic chairs are an excellent option to reduce back, neck and shoulder pain, and improve posture. Choose a chair that has height adjustment, lumbar support, and armrests so you can work comfortably for long hours. Ergonomic chairs can also help reduce fatigue and increase productivity. Our office chair is perfect to cover all these needs.
4. Use tables of different heights to allow you to work sitting or standing:
Tables of different heights are an excellent option for those looking for greater flexibility and comfort in their workplace. Having high tables in addition to the traditional ones allows you to change positions easily, which helps reduce fatigue and back pain. Additionally, working while standing can increase productivity and reduce health problems associated with sitting for long hours.
5. Make the most of available space by using shelves and cabinets for storage:
Storage is key in any office. Use shelves and cabinets to store documents, books, and other office supplies to keep your space neat and organized. Additionally, shelves and cabinets can help you maximize available space and maintain an environment that is free of clutter and distractions. You can pu of all kinds of cabinets and even add locks with a key to give privacy and more security if the space is shared with people who do not know each other.
6. Use room dividers to create separate work areas and maximize privacy.
Room dividers are a great option for creating separate work areas and maximizing privacy. For example, you can use glass panels, privacy screens, or curtains to divide the space into different work areas. In this way, you can have a more personalized space adapted to your needs. At Crimons you have dividers of all types and sizes, from the typical black cloth to modern colored dividers and small dividers for tables.
7. Create a rest area with comfortable furniture to relax and unwind during breaks:
It is important to take time to relax during the workday. Create a rest area with comfortable furniture such as sofas, recliners or beanbags, and a side table to keep drinks or snacks. Chillout areas are our specialty and we can offer you options of all styles, for exteriors, interiors, more rustic, Nordic or British styles, with the latest trends such as bouclé, etc.
8. Use lamps with adjustable light to avoid eye fatigue:
Adjustable light lamps are an excellent option for working in a temporary office. Proper lighting can prevent eye strain and improve productivity. Make sure the light is adjusted to your needs, such as intensity and angle, to minimize eye strain.
9. Use rugs and curtains to improve acoustics and reduce ambient noise:
Good acoustics can improve well-being and productivity. Use rugs and drapes to reduce ambient noise and improve sound quality in your temporary office. Carpets can absorb sound and reduce echo, while curtains can block outside noise and reduce reverberation inside.
10. Use plants and decorative elements to create a pleasant and relaxing atmosphere:
Plants and other decorative elements can create a pleasant and relaxing atmosphere in your temporary office. Plants not only add a touch of green and color, but they can also improve air quality and reduce stress. You can also use plants like the ones in our catalog (we have both natural and not) and thus reduce the task of keeping them in good condition. Decorative objects can reflect your personality and create an inspiring and motivating environment.
eleven. Create play areas to enhance creativity and team building:
Another of the current office trends is having a play area where you can disconnect from work and connect with your team of colleagues. In addition to the rest areas, it is interesting to put some games like our table football or ping pong table to create a relaxed atmosphere where the links between colleagues are reinforced and creativity is promoted.
12. Select furniture and decorative objects that save space and are functional:
In a pop-up office, space is a valuable resource. Select furniture and decoration in such a way that they save space and are as efficient or functional as possible for your needs. Like modular shelving, folding chairs, and desks with built-in storage. Also, make sure that the decorative objects also have a practical function, such as pen holders or organizing trays.
13. Install panels to pen and organize documents and other objects:
The panels are an excellent option to maximize the available space in an ephemeral office. They are a good resource for penning and organizing documents, notes and other important objects. In addition, the panels can also act as ambient dividers and help create separate work zones. Look at the paravent reixeta that we have in our catalog, you can personalize the name of safata and penjadors that you need:
14. Use light colored furniture to create a light and airy feeling:
Light colored furniture is a must. They visually help to create a feeling of spaciousness and give greater light to the space. Light colors, like white or beige, reflect light and can make a room feel bigger and brighter. In addition, these colors can also be easier to combine with other decorative elements. Do not forget to add a touch of color to some products to give personality and warmth to the office. Play with the corporate colors to make your office unique and that the brand is recognized only upon entering.
fifteen. Install charging stations near work areas for mobile devices:
Installing charging stations near work areas is an important practice to create the perfect pop-up office, as it allows for quick and easy charging of mobile devices, such as smartphones, tablets and laptops, which are essential for daily work. In addition, having charging stations close to work areas reduces the time it takes to search for an electrical outlet and avoids having cables and chargers taking up desk space. Our high table with charging station is ideal to avoid having to stop working and wasting time when you run out of battery. They are also an ideal place to hold informal meetings and for moments of personal rest.
In summary, when choosing furniture for an ephemeral office, it is important to find the balance between functionality, design and comfort, while maintaining a focus on sustainability and profitability. Furniture rental companies can be an excellent option to achieve this balance and create the perfect pop-up office that meets your needs for flexibility, cost savings, and productivity. At Crimons we can help you design the perfect office for your company and event, we accompany you throughout the selection and assembly process and we will create the ideal space with our quality and trendy products.
What do you value most in an office? What would you highlight from this article? Do you think it could help you or a colleague for the next event? We want to hear your opinion.
